- BTF Project Summary: United States Department of Agriculture (USDA)-funded Bangladesh Trade Facilitation project (BTF) will expand regional and international trade in agricultural goods by addressing systemic constraints to agricultural trade at Bangladeshi ports; simplifying and automating import and export processes; improving the capacity of government agencies, laboratories, and warehouses; and by fostering private and public investment in cold storage facilities and temperature-controlled logistics.
- Position Summary: The Administrative Assistant will dynamically support office management, BTF project implementation, communications, and operational efficiency. The Administrative Assistant will manage transport and event logistics for project staff and participants and will oversee office organization and upkeep. The incumbent will interact with all functions of BTF project implementation, supporting (i) event planning and logistics, (ii) procurement of goods and services; (ii) data collection and entry, (iv) online communications, and (iv) Microsoft Teams and SharePoint and Zoom, communications.
- Responsible for transportation, event scheduling, and venue set-up logistics, including booking and monitoring vehicles, hotels, and conference and training venues.
- Compile and organize sign-in and attendance records for participants at BTF training and awareness events and enter data into an online tracking database and mobile transfer tools under the supervision of Finance and Operations Director.
- Coordinate schedules for meetings and events and the use of meeting and conference rooms in the office. On occasion take and distribute meeting notes or minutes and provide regular updates to Chief of Party and technical team about events and follow-up action points.
- Contribute to the project’s social media and other communication media, by supporting technical team and Chief of Party to disseminate communication products and to amplify posts and promote Venture37 and BTF project activities and successes.
- Oversee and provide instructions to contracted staff for office cleaning and maintenance.
- Support collection of bids for procurement, communicate with vendors, and organize files and prepare documents and communications for applicants and bidders while ensuring compliance with Land O’Lakes Venture37’s policies and procedures.
- Moderate the use and organization of workplace collaboration software, including Microsoft Teams and SharePoint. Assist the team to effectively use these applications.
- Assist and participate in a variety of project activities as necessary and directed, joining team efforts to organize workshops, training, advocacy programs, committee meetings, or other recurring events.
Educational Requirements :
- Technical or collegiate degree
Experience Requirements :
Additional Requirements :
- A minimum of one (1) year of relevant work experience. Prefer work experience in office administration, business, or communications.
- Ability to solicit, gather, and organize information from multiple sources; compile data and prepare schedules; and to summarize information in written form or memorandums.
- Proficiency in Microsoft office productivity (e.g. Word, Excel, Sharepoint, PowerPoint) software. Exposure to, or experience in, the use of social media for business communications is advantageous.
- Fluent in English and Bangla languages and demonstrated written, oral communication and presentation skills and capabilities.
- Skills in business writing and editing.
- Experience using cloud-based applications for knowledge sharing and collaboration.
- Understanding of project management tools, such as flowcharts and process flows and related software.
- Understanding or interest in international trade, agriculture, or communications is advantageous.
Compensation & Other Benefits :
