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Islamic Relief Bangladesh

Assistant Project Officer (Child Rights)

Islamic Relief Bangladesh

  • Islamic Relief is implementing a Child Rights program in Bangladesh for both orphan & non-orphan vulnerable children through different interventions. We work to ensure a safe and child-friendly life for children and thus translate its vision into achievement following the United Nations Convention on the Rights of the Children (UNCRC). We administer various programs under this.
  • One to One child sponsorship programme
  • Focus and furnish family and a community-based model programme for orphan children
  • Ensure sustainable livelihood support for orphan children`s families
  • Provide essential healthcare to the families of orphan children
  • Support 7000 orphan children across the country
  • In 2019 our `ALO` model has rewarded the highly prestigious UK-based `BOND International Development Award` under the `innovation category`.

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Job Responsibilities :
  • Implementation & Management of Field Level Activities-40%
  • Implement field activities as per project implementation/annual plan;
  • Identify the entry points & supports for effective implementation to ensure expected achievement of overall results;
  • Ensure the logistics in coordination with the local procurement committee and the quality of training/workshops/meetings/project-related events;
  • Develop concept notes for various events;
  • Select beneficiaries/project participants following the criteria mentioned in the orphan sponsorship policy;
  • Provide technical support for collecting data of post-sponsored children and compiling the data for sharing;
  • Ensure all requirements set by the programme manager for finalizing the agreement between the family of the selected orphan children and IR;
  • Ensure the accuracy of bank account numbers of the new orphans and report to IRCO;
  • Visit each orphan family at least once a year for collecting the well-being information of the sponsored child as well as observe how the project outcome is contributing in transformational changes in their lives at the community level;
  • Ensure quality APRs within the deadline set by the program management and comply with the prescribed guidelines to the Al-yateem system;
  • Conduct Self Help Group (SHG) assessment at least once a year;
  • Monitor SHG savings process and the maintain Qard- al-Hasana;
  • Ensure individual IGA planning for the families of all sponsored children;
  • Send continuation & termination requests within timeline to program management on monthly basis;
  • Ensure the regular update of sponsorship information in the Al-yateem system;
  • Ensure the monitoring & follow-up of performance of all Child Clubs;
  • Send guardian change request to program management timely with proper justification & rationale;
  • Ensure orphan's assessment in every three years and preserve the necessary information at the respective orphan's file following the scoring format of IRW-prescribed guidelines
  • Monitoring & evaluation, and Knowledge Management-15%
  • Ensure day-to-day observation, monitoring, and follow-up of all field activities mentioned in the annual action plan and directed by the programme management;
  • Conduct regular team meetings and share the knowledge & findings to ensure effective programme implementation;
  • Assist the programme management and MEAL team to conduct research, study, data collection, and impact assessment as per (the MEAL) framework and ensure quality implementation ;
  • Take the initiative to make the CRM (Complaint Response Mechanism) active and monitor regularly, and circulate other Govt. hotline services (i.e. 999, 333, 109);
  • Conduct programme risks assessment and shares the mitigation strategy with programme management regularly;
  • Manage various audits (external & internal) and queries from different agencies regarding respective field offices as per the organizational requirement;
  • Financial Management-5%
  • Manage project finance & budget (i.e. Bill, vouchers, PR, money requisition, cash advance, etc.) following organizational tools & system;
  • Maintain oversight of grant disbursement to direct beneficiaries as well as other contractual aspects of the program, and provide the required support to ensure financial reports as per the requirement of programme management
  • Staff Management & Capacity Building-10%
  • Manage, supervise and support the field staff in conducting their assigned responsibilities as well as play a mentoring role as required;
  • Ensure required capacity of respective field staffs in delivering qualitative output, and properly acknowledge their performance (annual performance appraisal, daily attendance, field movement register) at least bi-weekly;
  • Identify learning & development need, and take the required action to fill the gaps/need in coordination with programme management and the HRM&D unit;
  • Ensure proper action to make the staff accountable for their responsibilities as well as to IR
  • Advocacy, Networking, and Communication-5%
  • Represent IR to Govt. counterparts at the field level and play role in trust-building with key Govt. agencies as per the direction of programme management;
  • Build networks and collaborate with local civil society movements for local-level advocacy initiatives in coordination with program management as well as external relation and communication department
  • Reporting and Documentation-15%
  • Take the lead to produce quality programme/project progress reports as per the requirements of donors & IR
  • Prepare monthly/ quarterly/any other reports of OSP as required by line management;
  • Collect the most significant case stories from the field and prepare a learning document;
  • Check photos, drawings, greeting cards, etc. and translate if needed;
  • Upload APRs (Annual Progress Reports) in the Al-yateem system;
  • Maintain proper process documentation including files of sponsored children, event reports, visit reports, education reports, etc.
  • Other Requirement-10%
  • Maintain admin related activities
  • Maintaining and supporting procurement related functions and process
  • Undertaking record-keeping system/documentation in line with IRB record management guidelines.
  • Regular Financial Monitoring and transition to ensure value for money.
  • Facilitating external/internal audit;
  • Willing and able to travel frequently for extended periods and to remote areas of the projects.
  • Ensure the safety of team members from any harm, abuse, neglect, harassment, exploitation, Fraud, Bribery & Money Laundering to achieve the program's goals on safeguarding implementation and as well as Act as a key source of support, guidance, and expertise on the safeguarding of harm, abuse, neglect, harassment, and exploitation, Fraud, Bribery & Money Laundering for establishing a safe working environment
  • Participate in seasonal (Ramadan & Qurbani) & emergency response programs if required.
  • Being a member of Islamic Relief as a child-friendly organization, it is the core responsibility and obligation of each staff member to understand and obey IR Child Protection & PSEA Policy and respond accordingly as and when required.
  • Perform any other duties assigned by the line manager.
Educational Requirements :
  • Master of Development Studies (MDS), Master of Social Science (MSS), Masters degree in any discipline
Experience Requirements :
  • At least 3 year(s)
Additional Requirements :
  • Experience in working with children, Child Rights, and Livelihoods related interventions
  • Working knowledge of Microsoft Word/ Excel/PowerPoint/ Basic Internet/ etc.
  • Excellent Reading/Writing/Speaking/Listening skills for English & Bengali
  • Facilitation Skill
  • Coordination/Advocacy/Networking/Communication Skill
  • Reporting & Documentation
  • Monitoring & Evaluation Skill
  • Financial management
  • Decision-making skill
  • Conflict resolution skill
  • Leadership skill
  • Self-development
  • Problem-solving skill
  • Planning, analytical and organizational skills
  • Ability to work under pressure and manage stress/workload effectively
  • Supportive, effective, and good team player.
  • Mental Health Stability
  • Adaptive Behavioral Skill
  • Must have a Motorbike license & willing to travel to remote areas.
  • Person with disability are encouraged to apply
Compensation & Other Benefits :
  • Mobile bill, Tour allowance, Provident fund, Weekly 2 holidays, Insurance, Gratuity
  • Festival Bonus: 1
  • Other benefits will be provided as per organizational HR Policy
How to Apply
If the candidates feel that their qualifications, exposure, and experience match our requirements, and they are willing to commit to our values and are sympathetic to our beliefs then please download the Application Form from our official website (islamicrelief.org.bd) and send the filled form to recruits@islamicrelief-bd.org on or before the closing date. Please mention only the "Position Name" as the subject of the e-mail. Only shortlisted candidates will be contacted for the further selection process.
Primary Information
Published on:

24/07/2022

Vacancy:

01

Employment Status:

Full-time

Gender:

Age:

Job Location:

Khulna (Rupsha)

Salary:

Tk. 31793 - 33383 (Monthly)

Application Deadline:

06/08/2022

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