The position demands self driven ability to work independently as a Company Secretary for International Holdings Limited which is the owing company of Australian International School, Dhaka.
Coordinating the operation of the company's formal decision making and reporting machinery;
Formulating meeting agendas with the chairman and /or the Managing Director;
Attending and minuting of the meetings;
Maintaining minute books;
Certifying copies of minutes;
Ensuring that correct procedures are followed.
*** On approval of Board:
To convene Board meetings in consultation with Chairman/MD of the company;
To sign notices of such meetings;
To make sure that the quorum requisite is present in the meeting etc.;
Sending the Registrar copies of resolutions and agreements.
*** General Meetings:
Organizing and preparing agendas for board meetings and AGM & EGM, if any;
Sending written notice to the directors 14 days in advance (21 days in advance for EGM);
Originating and obtaining internal and external agreement to all documentation for circulation to Directors;
Coordinating the administration and minuting of meetings; and ensuring that correct procedures are followed;
*** Memorandum and Articles of Association:
Ensuring that the company complies with its Memorandum and Articles of Association and, drafting and incorporating amendments in accordance with correct procedures.
*** Maintenance of Statutory Registers:
The register of transfer of shares;
The register of mortgages, charges etc.;
The register of members and index thereof;
The register of directors and other officers;
The register of contracts;
The register of directors' shareholdings and debentures;
Minute books;
Proxy register;
Register of beneficial ownership;
Register of deposits;
Register of director's shareholding; an
Register of contracts, arrangements and appointments in which directors etc. are interested.
*** Statistical Books:
Application and allotment register;
Register of share transfer;
Attendance record book;
Agenda book;
Index cards for maintaining specimen signatures of members;
Share certificate and debenture book. etc.
*** Submission of Statutory Returns:
Amended Memorandum and Articles of Association;
Notices of appointment, removal and resignation of directors (Form XII): within.......... days of any change therein;
Consent of Directors to act (Form IX) : at the time of appointment of director;
List of persons consenting to be Directors : at the time of appointment of director;
Change of registered office (Form VI), within 28 days of incorporation or of any change thereon;
Registration of Shares;
To maintain the company's register of members; dealing with transfers and other matters affecting share-holdings; dealing with queries and requests from shareholders and different stakeholders;
Communications to and from Directors;
Communicating with the Directors/shareholders (e.g. through circulars); arranging payment of dividends, interest; issuing documentation regarding rights issues and capitalization issues; maintaining good shareholder relations; maintaining good relations with institutional shareholders and their investment committees.
*** Others special responsibilities:
Company Administration;
Tax return through accounts branch;
Ensure timely auditing of company accounts;
Educational Requirements :
Masters in any discipline
Fellow /Associate Chartered Secretary (ACS)
Experience Requirements :
At least 5 year(s)
The applicants should have experience in the following area(s):
Documentation, Good communication skills, Office Management
Additional Requirements :
Age 35 to 50 years
Only males are allowed to apply
Proactive in working and liaison with government/professional bodies/chambers and other stakeholders
