Regional Integrated Multi-Hazard Early Warning System
Regional Integrated Multi-Hazard Early Warning System for Africa and Asia (RIMES) is an International and Intergovernmental organization that supports national hydro-met service providers and local level institutions in research and development of forecasting and warning services. RIMES has in total 48 member states and collaborating countries (for further details, please visit www.rimes.int). RIMES was established on 30 April 2009 through the signing by collaborating countries of the RIMES regional cooperation agreement. RIMES has been working in Bangladesh for developing forecasting products and its applications in with state of the art decision support systems and advanced technologies tailor made to meet the societal requirements over the past decade.
Position Description:
The Finance Assistant is responsible for preparing financial reports and maintaining records of assets, liabilities, revenue and expenditure, payments and other financial activities. S/He conducts regular checks of the internal controls, leads the preparation of the monthly accounts closure of the operation, and ensures that disbursements are in accordance with the budget and the RIMES Financial Rules.
Duty Station: RIMES Bangladesh Office, Based in Dhaka
Perform finance analysis, reporting and management tasks
Oversee the validation of transactions and verification of their overall impact on the general accounts
Contributes to updating financial and accounting policies and related tools, systems, technologies, and related procedures.
Review financial paperwork and procedures, provide recommendations, and make necessary changes
Ensure all expenses are within assigned project budget and verify the completeness of all required supporting documentation for all payments vouchers
Prepare payments, bank transfers, and do the bank transactions
Ensure timely and accurate monthly and year end closure of accounts, including bank reconciliation, and submit reports as per prescribed deadlines.
Prepare invoice to the projects for services and cost share
Ensure account receivables and payables activities are performed accurately and timely
Settle amounts due, or recover outstanding receivables
Identify and resolve invoicing issues, accounting discrepancies and other financial related issues
Ensure timely and effective follow up to audit observations and recommendations
Ensures that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained.
Administrative:
Ensure proper and complete documentation and filing for easy retrieval of all accounting related documents
Identify and provide feedback and suggestions to management related to improvements to the RIMES's policies, procedures, processes and financial systems and related programs
Perform other duties as assigned by the Head- Operation Support Department.
Vat & Tax Payments:
Process to payment of VAT and Taxes through Treasury Chalan
Ensure compliance with VAT and Tax policy before booking.
Control the effectiveness of VAT and Tax payments deposit into bank
Keep separate files for VAT & Tax payment records
OTHER:
Cooperate with other departments and ensure support to them
Liaison with the bank(s) and develop a good working relationship
Processing vouchers and archiving
Manage filing system in the office and ensure transaction are serially filed
Undertake any other responsibility as provided by her/his supervisor.
Educational Requirements :
Completion of bachelor's degree in Accounting or Finance with minimum of 2-3 of progressively responsible professional experience in accounting, finance and budget.
Professional certification in Accounting or Finance is desirable.
Work experience from reputable audit firms, international organizations, or donor organizations
Experience Requirements :
2 to 3 year(s)
Additional Requirements :
Technical Skill:
Knowledge of accounting principles, procedures and standards.
Ability to apply conceptual, analytical, and evaluative skills in accounting operations.
Ability to prepare and maintain the full set of accounts
Knowledge and hands on experience with Infor SunSystems or other Accounting Software (for non-profit)
Fluency in oral and written in English
Proficient in Microsoft Excel
Personal Qualities:
High level attention to detail and accuracy
Ability to follow through on tasks
Flexible, creative, responsive, able to take initiative, open to learning
Reliable
Able to work within systems and procedures, work effectively in a small team environment involving the sharing of information and at times sharing workloads
Able to analyze and integrate potentially conflicting numerical, verbal, and other data from a number of sources
Willing to demonstrate, apply and share expert technical knowledge across the organization
Able to work independently and multi-task and meet deadlines.
