- The organization works with law enforcement agencies to rescue victims of human trafficking and slavery, bring criminal networks to justice and spark systemic change. We empower survivors to rebuild their lives and secure communities at risk from traffickers.
- Under the supervision of the Finance Manager and the Country Director, the HR and Administrative Officer is responsible for supporting the development and implementation of HR systems, processes and ensuring that all policies and procedures are in compliance with the organization. The HR and Administrative Officer will be actively involved in project staff recruitment by preparing job descriptions, posting ads, interviewing and managing the hiring process. The HR and Admin Officer will also provide administrative support to the project and office requirements.
- HUMAN RESOURCE:-
- Process all recruitment requests including sourcing of candidates, filing, sorting and interviewing candidates, conducting reference checks, preparing offers, and negotiating salaries.
- Assist in preparing position descriptions to management for the recruitment of new positions;
- Prepare employee contracts and extension letters.
- Set-up and maintain follow-up systems pertaining to probation, end of contract, insurance changes, etc.
- Monitor payroll procedures and ensure compliance with policies and local labor law.
- In cooperation with program management, ensure the validity of timesheets, leave request forms and monitor all leave balances.
- Set-up follow-up system for the annual performance appraisal process.
- Ensure HR files and documentation of all JCBD staff are updated
- Ensure confidentiality of information.
- Provide advice to employees on issues related to HR policies and procedures.
- Ensure that a safe and confidential system for reporting any misconduct is in place for staff.
- ADMINISTRATION:-
- Support the team organizing and conducting training sessions, events and workshops, including preparing and sending invitations, RSVPs, booking venues and other logistics, preparing training certificates and materials, preparing attendance sheets and agendas, coordinating travel for participants and staff, preparing minutes of meetings and event reports when requested, etc.
- Organize all forms of travel and accommodation support to staff during field visit
- Support team in all needs of IT and equipment related troubleshooting including laptop, office handset, office email etc.
- Prepare and share correspondence, documentation, and reports as needed to support the project team and activities
- Supporting the team with administrative tasks such as filing, setting up meetings, scheduling of activities, ordering supplies, ordering refreshments for meetings, and other logistics.
- Ensure operation of equipment by following up on preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
- Maintain supplies inventory by checking stock to determine inventory level, anticipate needed supplies, place and expediting orders for supplies, verifying receipt of supplies
- Oversee office maintenance needs and ensure that office is well kept and maintained
- Maintain all proposal files, logs, photos and process reports
- Develop and update administrative systems to make them more efficient
- Oversee and supervise the work of Service staff (office assistant, driver and cleaner) to ensure that they have the supplies they need to perform their duties.
Educational Requirements :
- Bachelors / Masters in Business Administration completed from any reputed public or private university
Experience Requirements :
- At least 2 year(s)
- The applicants should have experience in the following area(s):
NGO
Additional Requirements :
- Excellent communication skills in English
- Sound knowledge on HR practices in Development sector
- Strong in essential computer software/packages like MS Word, MS Excel, MS PowerPoint or similar software. Sound knowledge on IT equipment.
- Professional in demeanor, appearance and communication
- Positive and proactive attitude to work
- Exceptionally high level of honesty and integrity
- Intelligent, organized and creative problem solve
Compensation & Other Benefits :
- Mobile bill, Weekly 2 holidays, Insurance, Gratuity
- Salary Review: Yearly
- Festival Bonus: 2
